Controlled design-partner pilot

Property workflows,
visible to the
owner throughout.

Filax is a controlled pilot for property records, owner-reviewed drafts, rent-status tracking, maintenance intake and compliance checklists. Provider-backed and managed services remain planned unless the public status register says otherwise.

Discuss a pilot →View service status
6%
Indicative Manage pilot rate
Pilot
Eligibility by approval
Human
Material decisions reviewed
filax.ai/dashboard
Preview
Pilot
Illustrative view
Review
Owner approvals
Track
Rent status
Plan
Provider services
Recent activity
Rent status updated· Example property
Recorded
Certificate reminder added· Example property
Review
Maintenance request triaged· Example property
Approve
Viewing request captured· Example property
Draft
Pilot
Enquiry drafts
Owner-reviewed outbound responses
Illustrative limited-pilot dashboardStatus view
Limited pilot
Owner review
Planned services labelled
01
Pilot
Eligibility by property and operating area
02
Human
Material decisions reviewed
03
Track
Rent status — Limited pilot
04
Status
Published per capability

Dependency categories — planned status does not imply a live partner or service

Portal distribution
PaymentsPaused for review
Identity checksPlanned
Messaging
Voice workflows
Physical servicesPaused for review
Capabilities — I

A clear register,
before any promise.

Limited-pilot workflows retain owner and human review. Provider-backed, legal and physically delivered services stay planned or paused until their controls are verified.

Pilot
Selected workflows
Status
Published per capability
Enquiry capture and response drafts
01Capability

Enquiry capture and response drafts

Limited pilot. Controlled pilot with owner-reviewed outbound responses; deployed provider and direct-call testing remains a release gate.

Rent status tracking
02Capability

Rent status tracking

Limited pilot. Tracking only; Filax does not yet advertise client-money handling.

Compliance checklists and reminders
03Capability

Compliance checklists and reminders

Limited pilot. Workflow support only; not legal advice or compliance certification.

Authorised portal distribution
04Capability

Authorised portal distribution

Partner integration planned. Planned through an authorised distribution relationship.

Provider-backed referencing and identity checks
05Capability

Provider-backed referencing and identity checks

Partner integration planned. Planned with human and landlord decision-making retained.

Maintenance intake and AI-assisted triage
06Capability

Maintenance intake and AI-assisted triage

Limited pilot. Available with human review and landlord approval controls.

The Process — II

Three checkpoints,
one written scope.

Filax is accepting conversations about a controlled design-partner pilot. Paid self-serve onboarding and a named-operator commitment are not offered today.

IMovement
Discuss pilot fit

Discuss pilot fit

Confirm the property, operating area, selected workflows and commercial terms in writing before any onboarding begins.

IIMovement
Configure selected workflows

Configure selected workflows

The limited pilot can cover property records, owner-reviewed drafts, rent-status tracking, maintenance intake and compliance checklists.

IIIMovement
Retain owner authority

Retain owner authority

Material decisions stay with the landlord or an appropriate person. Provider-backed and named-operator services remain planned.

Comparison — III

The published
boundaries.

This view follows the canonical capability register. The current operating scope and any commercial terms are confirmed in writing before onboarding.

Capability
Canonical register
Status
Registry note
Delivery boundary
Before use
Control point
Viewings
Limited pilot
Some records or interface exist, but the end-to-end outcome is still being completed.
Selected properties
Rent tracking
Limited pilot
Some records or interface exist, but the end-to-end outcome is still being completed.
Tracking only
Maintenance
Limited pilot
Some records or interface exist, but the end-to-end outcome is still being completed.
Human review
Compliance
Limited pilot
Some records or interface exist, but the end-to-end outcome is still being completed.
No legal certification
Referencing, credit and fraud
Paused for review
Built but deliberately fails closed pending legal, privacy, provider or control approval.
Provider controls required
Agreement and e-sign
Paused for review
Built but deliberately fails closed pending legal, privacy, provider or control approval.
Reviewed templates required
Automated rent collection
Paused for review
Built but deliberately fails closed pending legal, privacy, provider or control approval.
Client-money controls required
Operator controls
Limited pilot
Some records or interface exist, but the end-to-end outcome is still being completed.
Owner approval retained
Service Register — V

Claims tied,
to delivery status.

Customer outcomes, reviews and savings are not published without evidence. These cards summarise the current pilot boundary instead.

Enquiries can be captured and responses drafted, with owner review before outbound messages are sent.

Owner-reviewed communications
Limited pilot · Landlord approval

Selected properties can track rent status and use maintenance intake with human review; collection and contractor dispatch remain planned.

Rent and maintenance records
Limited pilot · Tracking and human review

Agreement generation is paused for legal review. Referencing, payment, deposit and physical services require verified provider controls.

Legal and provider workflows
Planned or paused · Evidence before activation
Membership — VI

Three tiers,
one standard.

Prices are indicative public-beta rates. Scope, VAT, payment, cancellation, and service terms are confirmed in writing before onboarding.

Tier I
Find
£49
indicative one-off price

A scoped public-beta workflow for listing preparation, enquiries, and viewings.

AI-assisted listing copy — Limited pilot
Enquiry capture and response drafts — Limited pilot
Viewing scheduling workflow — Limited pilot
New online rental application intake — Paused for legal review
Authorised portal distribution — Partner integration planned
Provider-backed referencing and identity checks — Partner integration planned
Discuss Find →
Limited pilot
Tier II
Manage
6%
indicative share of monthly rent

A limited occupied-property pilot for visible, owner-controlled management workflows.

Property dashboard and document records — Limited pilot
Owner approvals and decision records — Limited pilot
Rent status tracking — Limited pilot
Maintenance intake and AI-assisted triage — Limited pilot
Tenant support drafts and routing — Limited pilot
Compliance checklists and reminders — Limited pilot
Rent collection, reconciliation, and owner payout — Partner integration planned
Contractor quotes and dispatch — Partner integration planned
Discuss a Manage pilot →
Tier III
Premium
9%
indicative share of monthly rent

A planned package for portfolios needing a named operator and partner-delivered services.

Owner activity and portfolio reports — Limited pilot
Named property operator — Planned
Partner-delivered inspections — Partner integration planned
Possession and legal case support — Planned
Rent protection — Planned
Discuss future availability →

Prices are indicative public-beta rates. Scope, VAT, payment, cancellation, and service terms are confirmed in writing before onboarding.

Enquiries — VII

Common
questions.

Something else on your mind? A senior operator is reachable directly: operator@filax.co.uk

Filax is building a managed operating service around visible, owner-controlled workflows. The current offer is a limited public-beta pilot, and every capability is labelled by status. Prices are indicative public-beta rates. Scope, VAT, payment, cancellation, and service terms are confirmed in writing before onboarding.
A measured invitation

Discuss a
single-property
design-partner pilot.

Prices are indicative public-beta rates. Scope, VAT, payment, cancellation, and service terms are confirmed in writing before onboarding. Speak with us to discuss whether your property fits the pilot.

Delivery status
IPublic-beta capabilities labelled
IILimited property pilot
IIIPartner workflows shown as planned
IVContracting evidence confirmed before paid onboarding